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Hobart & William Smith Colleges
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From: The EDUCAUSE Software Licensing Issues Constituent Group Listserv
[mailto:[log in to unmask]] On Behalf Of Lisa Talpey
Sent: Monday, November 12, 2001 12:04 PM
To: [log in to unmask]
Subject: [LICENSING] Licensing cost recovery models
Hello to the members of the Educause Licensing listserv:
You may remember that at the end of August we sent a request for
information about your licensing cost recovery methods to this listserv.
Thanks to all who responded! The responses confirm that we are all
facing the same issues, but that we all handle them a little
differently. I've attached a summary of the results, without naming the
respondents or their institutions. If you would like to see the results
but cannot read an Excel spreadsheet, let us know and we'll send it as
text. For reference we include the original questions below.
Thanks again for your help!
Lisa Talpey and Mary Smith
Software Managers/Site License Coordinators
Information Technology Services
University of Rochester
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>Date: Fri, 31 Aug 2001 13:38:07 -0400
>To: [log in to unmask]
>From: Lisa Talpey <[log in to unmask]>
>Subject: Licensing Cost Recovery Models
>Cc: sitelic <[log in to unmask]>
>To: Members of Educause Licensing Group
>We are benchmarking what kind of funding support others receive for
>software licensing and what, if any, cost recovery models are being
>used. We manage licenses primarily for scientific and data analysis
>software, as well as for Unix and other workstation OS software. Some
>of our questions include:
>1. Do you receive central funding or do you have to recover costs from
>2. Do you recoup direct costs of software only or do you also recover
>administrative and overhead costs?
>3. Do you have a standard percentage mark-up (if any)? Or is mark-up
>based on time required to administer?
>4. Do you pro-rate customer fees based on date of buy-in?
>5. Do you charge everyone for licenses as well as support, even if you
>purchased the original licenses in a previous fiscal year?
>6. Do you have to break-even every fiscal year or do you have an
>account that carries over?
>7. Who (what office) assumes the risk of not recovering the full cost
>of a volume purchase?
>Please reply to [log in to unmask] and we will collate results
>(anonymously if desired) and distribute to this listserv. We would
>welcome any additional comments or information on this topic.
>Thanks for your help!
>Mary Smith and Lisa Talpey
>Software Managers/Site License Coordinators
>Information Technology Services
>University of Rochester
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