We allow all faculty to see all student names, addresses and current class
schedules, but limit access to the students academic record and degree audit
to only that students advisor. This has been in place electronically for
years and it seems to work pretty well. At the time we saw no justification
for anyone other than an advisor (and the registrar and selected senior
staff) to be privy to the academic record.
Jonathan Enos, Ed.D.
Associate Provost for
Facilities Planning and Information Technologies
Adjunct Associate Professor of Film and Media Studies
Franklin & Marshall College Lancaster, PA 17604 - 3003
[log in to unmask] 717.291.3982 http://www.fandm.edu
Board Member and Treasurer, Consortium of Liberal Arts Colleges
On 2/13/01 11:43 AM, Laura Grandgenett wrote:
We are currently working building up our administrative system advising
module but timeline is looking a little far out. In the meantime, we can
give our faculty access to student records and transcripts, and class lists,
via the existing system but cannot limit who sees what. All faculty would
have access to all students. The administration would like to give this
access to the faculty (instead of printed copies) but there is resistance on
the part of some administrators, due to worries about possible information
abuse by some faculty. I was hoping some of you could provide some
enlightening feedback on this issue.
If any of you are at an institution that gives read-only access to all
student records to all faculty, could you please let me know if potential
abuse is controlled somehow (sign-off sheets, it's in the contract, assumed
You can reply back to me at
[log in to unmask]
Any information or suggestions about this issue would be greatly
appreciated. Thanks in advance.
Chief Technology Officer
University of Dubuque
2000 University Avenue
Dubuque, IA 52001
email: [log in to unmask]
seems to have operated in our favor"