I have embedded the answers you have requested.
Director of Client Services
Eastern Washington University
"Upton, Bev (UPTONBJ)" wrote:
> Here at the University of Cincinnati, we are interested in understanding
> where other institutions stand with using SSN as an identifier in data
> systems (as opposed to using it where mandated, IRS and Financial Aid).
> Please respond briefly to any of these questions that apply.
> Are you still using SSN as the identifier for student and/or employee
> records? We are not using SSN for students but are continuing to use it for payroll purposes
> What guidance are you getting from your legal department regarding the use
> if SSN on your campus? They passed a law in Washington State that said we had to be off of SSN by July 1, 2002
> Is your state currently mandating the elimination of SSN as an identifier? Yes
> Are there any current efforts on your campus to stop the practice of using
> SSN as an identifier? We put together a solutions group of constituants across campus to help us overcome the obsticals we encountered with moving
> people off of SSN as an identifier.
> If so, have you identified a new format specifically for your student ID?
> What were the considerations for the new format? We have systems that use 8 or 9 digits. We used a number generator and right filled each record
> using the SSN field. We had previously moved the SSN to another position within the record.
> What communication hurdles did you encounter if you have already made the
> switch? We mailed the information to all of our current students, by the time of registration in the next quarter, a good portion of them didn't
> remember their number. After all of the students are re-carded, it promises to fix that problem.
> If you have information on a website about SSN use at your campus, what is
> the address? http://www.ewu.edu/EWUID/
> Any other pertinent information would be appreciated. Thanks for any help
> you can give us with this.
> Bev Upton
> University of Cincinnati
> UC Information Technology
> Management Specialist
> (513) 556-9049
> [log in to unmask]
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