We are seeking copies of policies describing the procedures your
Information Systems Departments must follow in obtaining permission to
access electronic files or email files belonging to members of your
University community. We have been asked by our Provost to consider
ammending our policy, as explained below, and we would welcome the
opportunity to learn from the policies that you have in place.
Several years ago, our faculty Committee on Information Technology wrote
our policy to address the Responsible and Ethical Use of Computing
Resources. The document can be found at
The original policy was intended to provide guidance to our Information
Systems Department if the situation ever arose that required that they
access user files or email on university-owned servers or
University-owned laptops or desktops. We have now been asked by our
Provost to consider ammending the policy so that it provides guidance in
the case that a request for access to user files comes from other
members of our University community, e.g., Human Resources, Student
Life, University Police, etc. The University emphasizes that it wishes
to establish procedures that limit approval of such access to a very few
senior administrators, in line with the current poolicy. It furthermore
wishes to emphasize the principal importance of academic freedom and the
privacy of electronic communications among the members of its community.
Thanks you for your assistance in our task.
CIO, Wake Forest University
Robert L. Swofford
Professor of Chemistry
Chair, Committee on Information Technology
Wake Forest University
Winston-Salem, NC 27109-7486
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