We have taken an opposite position, I guess. After much review with our
legal department and campus representatives (including faculty), we decided
we did not want to specifically state those circumstances where we would
obtaining permission to access electronic files or email files belonging to
members of your University community.
In general, we in IT have taken the position "meter" not "monitor." When
resources come into question, we may review files. In general, FOIA
requests sort of settle a lot of issues for people.
I've attached our latest draft (close to final). Appreciate any feedback.