On 5 Feb 2004 at 14:15, Nick Backscheider wrote:
> Some time ago Auburn University
> announced to its students that the University email is an official
> form of communication...... Does this stance suggest that the
> University should keep files of all email sent on its system? Of all
> email received on its system?
We recently did the same. We defined "official mail" as mail affecting
the status of university data, or making a commitment of the university or
a department; and our policy stated that such mail should be copied by
the responsible party either directly into a related paper file, or into a
related admin application system as appropriate. In other words,
institutional/departmental data is the transferred out of the messaging
system by the individual and into files or systems already set up for it.
The e-mail system itself therefore can still be used for personal mail, or
casual communication, without the need of its data being kept, or of
having the entire e-mail system backed up as such.
Kent Maharaj, Director ITS.
Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/cg/.