The grants.gov piece definitely was the source of a few requests from faculty to increase our 30MB limit.
We started looking at our email system with a different eye. We have a mailbox size limit of 100MB.
We analyzed several requests, including a push to increase the mailbox size and a push to increase the attachment size. We changed our view of our email system; we felt our community was using email to manage and share files. We never sized, or size limited, or built quotas, around a "file management system" view. Further, email isn't organized well to manage files.
So we went back to the drawing board and as a result we decided to add on a system from Xythos. We are just implementing so it is too early to tell if there will be an impact. We want to make email a simple communication tool, and Xythos the file management tool.
---- Original message ----
>Date: Wed, 4 Apr 2007 21:35:58 -0400
>From: Jack Suess <[log in to unmask]>
>Subject: Re: [CIO] Email Attachment Size
>To: [log in to unmask]
>I'm curious if grants.gov is driving this increase in attachment size
>(ours is 15MB). I found last year that we were getting pressure to expand
>attachments to 40-50 megabytes to deal with some of the larger grants.gov
>packages being submitted to sponsored programs (the largest is now 80 Mb).
>We ended up building a small web application in our portal for poeple to
>submit these via the web to OSP (they get an email and portal alert a
>package was submitted) and can handle this via a better business process
>I bring this up because increasing attachments to a large value can be an
>easy way to take down your email system. If I send a 100 mb message to
>10000 email recipients that would be a terabyte of storage it would take
>up. Just a couple of these and I think most of us would be out of free
>mail storage and probably overload the delivery (at least in a unix
>> Rose, Ryan wrote:
>> Currently we have a size limit of 10MB set on attachments
>> sent/received via our email system. Recently we have had
>> several request to allow larger attachments (up to 20MB).
>> Besides the obvious concerns with storage and backups, I'm
>> looking for an average size allowed at other institutions and
>> the potential downfalls of increasing this setting.
>> Thanks in advance for the feedback,
>> University of Northern Colorado
>> Ryan Rose, PMP
>> Director of CORE Services - Information Technology
>> [log in to unmask]
>> Carter Hall Rm 14
>> Greeley, CO. 80639
>> Tel: 970-351-1421
>> Fax: 970-351-1650
>> IM: [log in to unmask]
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