Our Institute is considering to offer email services to retired staff. The cost of email account is very min. so this should not be a resource problem. However, we are considering whether we should offer the same account as the staff use or have to switch to a separate new account. The benefit of a separate account is the staff would no longer receive official mail by accident and the important files stored in his email account has an official "cut-over" day (i.e. either transferred to his/her successor, or being deleted). The disadvantage is of course the retired staff have to switch to a new email address which is a little bit inconvenience. We use Exchange system so unless we set up complicated rules, the retired staff will have access to the mailing list designed for staff as well.
I would like to have a quick survey on email services offered to retired professors or retired admin staff:
Do you have a policy to offer email service to retired staff?
What category of staff (grade/year of service etc) are eligible for email account after they retire or departed from the university?
Do they use the old staff account or have to use a different account ?
What mail system you use?
Do you have mailing list service and can the retired staff continue to use mailing lists?
Any other comments or advice are welcomed.
Director of IT Services,
The Hong Kong Institute of Education.
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