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ENGR-IT  June 2012

ENGR-IT June 2012

Subject:

Re: Management of Graduate Applications - Build, Buy, Market

From:

Dan Green <[log in to unmask]>

Reply-To:

[log in to unmask]

Date:

Fri, 22 Jun 2012 11:31:25 -0400

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (142 lines)

"Does GradWatch facilitate committee formation, study plan, milestone
tracking and the like for graduate students?"

>> It's not the primary source of record for that, but it pulls all of that information in from the systems that are.

--Dan


On Fri, Jun 22, 2012 at 11:26 AM, Alan R Wolff <[log in to unmask]> wrote:
> Hi Dan,
>
> Yes, GATS was originally developed by none other than our engineering IT group and has become a piece of enterprise software at Northwestern. It has been packaged/customized for use by others as well.
>
> Does GradWatch facilitate committee formation, study plan, milestone tracking and the like for graduate students?
>
> Alan
>
>
> -----Original Message-----
> From: The EDUCAUSE Schools and Colleges of Engineering IT Leadership Constituent Group Listserv [mailto:[log in to unmask]] On Behalf Of Dan Green
> Sent: Friday, June 22, 2012 9:10 AM
> To: [log in to unmask]
> Subject: Re: [ENGR-IT] Management of Graduate Applications - Build, Buy, Market
>
> Is GATS homegrown?
>
> Here at NC State we use ApplyYourself as well. But we were never all that happy with it (at least where staff here needed to interact with it). So starting approximately ten years ago, we began writing GradWatch to handle all aspects of the Graduate Student lifecycle (one of the goals -- and we've been successful -- was to eliminate the need to ever login to AY). A couple years ago, we expanded the tool to our entire College of Engineering, and we expect to expand to other colleges over the next few years.
>
>
> We pull in all information from ApplyYourself, from our campus Student Information System (Oracle), Registration and Records, etc... any campus data source that the staff in our Graduate Offices (or our
> Faculty) might need  to review applicants, search for / assign Teaching/Research Assistants, track enrolled student progress, review our feeder schools, etc. We also feed information back to our Graduate School.
>
> GradWatch has had a major impact on our application process. Of course, we now have a feature request list that's pages long (not to mention plans of our own), so we'll be developing the system for years to come.
>
> --Dan
>
> *********************
> Dan Green
> Director of Information Technology & Operations North Carolina State University, Electrical and Computer Engineering [log in to unmask], 919.515.0136, http://www.wolftech.ncsu.edu/
>
>
> On Fri, Jun 22, 2012 at 8:44 AM, Alan R Wolff <[log in to unmask]> wrote:
>> Hi Brian,
>>
>>
>>
>> Northwestern has been using a tool called GATS (Graduate Admission
>> Tracking
>> System) that works seamlessly with Hobson's ApplyYourself. It has been
>> a terrific tool for us, significantly streamlining the app review
>> process for staff and faculty so that we can spend more time on
>> actually recruiting the best students. The engineering school as well
>> as all other graduate programs at Northwestern use this. Hobson's is
>> coming out with their own app review module this fall but it is not nearly as functional for us as GATS.
>>
>>
>>
>> Alan
>>
>>
>>
>>
>>
>> From: The EDUCAUSE Schools and Colleges of Engineering IT Leadership
>> Constituent Group Listserv [mailto:[log in to unmask]] On
>> Behalf Of Vidic, Brian A
>> Sent: Thursday, June 21, 2012 2:02 PM
>> To: [log in to unmask]
>> Subject: [ENGR-IT] Management of Graduate Applications - Build, Buy,
>> Market
>>
>>
>>
>> Directors:
>>
>>
>>
>> Greetings.  For the past several months, our School has been examining
>> the processes underlying our management of graduate program
>> applications.  In the past, the School has followed a fractured
>> process of part paper - part electronic that has resulted in
>> frustrated departments, lost candidates, and missing information, amongst other issues.
>>
>>
>>
>> We're coming to a point where we need to begin considering what the
>> market has to offer, and what other Engineering schools are doing/have
>> done to make the application process simple for applicants, and the
>> review-management-of-the-apps process simple and flexible for the
>> departments who need to select their candidates. Our University has a
>> contract with a vendor called Hobson's, Inc and their tool "ApplyYourself;"
>> my understanding is that ApplyYourself has the ability to encompass
>> all parts of the application process and enable both student
>> application and the student's app evaluation by the department to all
>> happen within their environment. We're seeking information of that
>> sort for other vendors across the U.S. Or whether in the "build vs
>> buy" scenario your School decided to build its own customized app.
>>
>>
>>
>> I'd be interested to learn what you've adopted, what works, vendor
>> information etc.  My thanks in advance for sharing. Looking forward to
>> the feedback.
>>
>>
>>
>> Best,
>>
>> Brian
>>
>>
>>
>> Brian A. Vidic | Director
>>
>> Swanson School of Engineering Technology Group
>>
>> University of Pittsburgh
>>
>> 3700 O'Hara St
>>
>> Suite 148 Benedum Hall
>> Pittsburgh, PA 15261
>> (: 412/624-8101 | 7: 412/624-2027 | *: [log in to unmask]
>>
>>
>>
>>
>>
>> ********** Participation and subscription information for this
>> EDUCAUSE Constituent Group discussion list can be found at
>> http://www.educause.edu/groups/.
>>
>> ********** Participation and subscription information for this
>> EDUCAUSE Constituent Group discussion list can be found at
>> http://www.educause.edu/groups/.
>
> **********
> Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

**********
Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

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